Terms and Conditions of Research Grants
(APTA Academy of Education Policy and Procedures Section IV.C., approved 2/22/2021)

Definition of Grantee

The grantee is defined as the principal investigator, who is responsible for ensuring adherence to the terms and conditions of the award.

Dissemination of Funds

Following grant reviews, the grantee will be provided with a letter indicating the grant will be funded and a Grant Agreement Form. The Grant Agreement Form must be completed and returned to academy@aptaeducation.org. Funds will be distributed after both the Grant Agreement Form and the IRB approval are submitted.

Human Subjects Protection

All research involving human subjects or data collected from human subjects supported by the APTA Academy of Education must be reviewed by an institutional review board for the Protection of Human Subjects (except planning grants without data collection).

If not included in the original proposal, grantees must submit a letter of IRB approval or letter that the study is exempt from IRB review to academy@aptaeducation.org. Funds will be distributed only after both the Grant Agreement Form and the IRB approval are submitted.

Non-adherence

Failure on the part of the grantee to adhere to the terms and conditions governing the grant (including policies related to publications, presentations, and press releases) is grounds for early termination of the grant.

Should the grantee encounter problems during the grant period related to progress or other matters related to the grant, the Academy may request additional information from which a decision to continue or to terminate the grant can be made. In cases of early termination of the grant, the grantee will be notified in writing sixty (60) days before termination of the grant.

Reporting Requirements: Submit all reports to academy@aptaeducation.org (subject line: use assigned grant number).

Final Report: Grantees must submit a final report within sixty (60) days of completion of the grant period. The final report should not exceed 3 pages and shall include:

1.     A detailed accounting of expenditures paid for by the grant. Any Academy funds not expended must be returned to the Academy.

2.     Summary of the work completed during the course of the research.

3.     An explanation of any changes to the original plan.

4.     Plans for future research projects related to the study.

5.     Plans for dissemination of information related to the study.

6.     A list of abstracts, presentations, and manuscripts associated with the project in AMA format. This information may be posted on the Academy website.

7.     Copies of abstracts and articles related to the project accepted or presented to date.

8.     Updated contact information.

Annual Grant-related Dissemination Report

Grant recipients are required to provide annual updates to the Academy on additional abstracts, presentations, or publications related to the funded project in the 5 years following the final report. The Academy may contact you to request this information if annual updates are not received. Such dissemination may include but is not limited to press releases, posters, platforms, publications or published abstracts (including duplicate presentations at additional venues) and should include a digital copy of the disseminated product(s).

Report of Changes in the Research Plan or Budget

The grantee must obtain written approval from the Academy before making any change in the study approach, personnel, sites, budget or supporting resources using the NoCostExtensionorChange form on the Academy website. The Academy Research Committee shall have thirty (30) days to review whether changes may affect accomplishment of the project aims or impact the significance of the project. The Academy’s Research Committee, in its sole discretion, shall determine whether the change jeopardizes the grantee’s ability to complete the approved project. In an instance where the Academy determines that withdrawal of support is justified, any unexpended funds shall be returned to the Academy upon written notification.

Extension of Study Request 

A written request for extension of reporting deadlines with no additional funding must outline in detail the reasons for the requested extension using the NoCostExtensionorChange form provided on the Academy website. Such a request must be received by the Academy at least sixty days (60) prior to the expiration of the original grant period.

Ownership of Equipment

Title to all apparatus, equipment, material, instruments, and products purchased, built, prepared or fabricated by an agency with the Academy research grant funds will normally vest in the grantee, with the understanding that such equipment will remain in use for the specific project for which it was obtained.

Publications, Presentations and Press Releases

Publications, presentations, exhibits and press releases related to the funded study are not subject to Academy approval. However, compliance with the requirements below is expected.

Credit Acknowledgment: This study was funded fully [or in part] by the APTA Academy of Education.

The Academy may use information from the original grant proposal, information contained in final report or information on dissemination in annual updates in announcements to the media and other efforts to promote public awareness and inform potential Academy funding sources of work in progress.